In Chargebee, taxes are applied whenever an invoice is generated for either a subscription, renewal, or a one-time charge. If a tax is applicable for the customer, then Chargebee checks for the customer's region to map taxes as per the location. If a tax not applicable, then the invoices are created without any tax details. The following flowchart displays the flow of tax sync workflow between Chargebee and NetSuite and helps understand how the taxes are mapped based on different regions.
If the customer's Chargebee account is integrated with Avalara for tax calculation in the NetSuite connector, then we support tax sync only for the United States (US) region. For other regions, it is recommended to use the Chargebee's Tax module.
Follow the steps below to configure tax and manage tax mapping in Chargebee:
While configuring the integration, under Manage Tax Mapping, you can enable the tax configuration to send the tax information from Chargebee to NetSuite. If you do not Enable this option, taxes will not be synced from Chargebee to NetSuite.
For the United States (US) region, the tax codes and tax rates are passed to each line item and tax codes are created in NetSuite. A tax agency should be created (according to NetSuite's guidelines) for creating tax codes in NetSuite.
For other regions, Chargebee-NetSuite tax mapping has to be done manually. The read-only tax codes are derived from the tax configuration in Chargebee and the options to list the tax codes are configured in NetSuite. The tax rates between Chargebee and NetSuite tax codes are mapped when invoices are synced for other countries.
If tax mapping is not available for a specific country, then Chargebee will look for the default Tax Code mapping and send them as part of each line item.
For the US region, the NetSuite connector creates and maps the tax codes to each line item.
To create the tax codes in NetSuite, do the following:
1. Create a Tax Control Account and Tax Type
To create Tax Control Account and Tax type in NetSuite, do the following:
2. Create a Vendor (Tax Agency)
To create Tax Agency in NetSuite, do the following:
Navigate to List > Relationship > Vendor in your NetSuite account.
Before creating a Tax Code, a Vendor with the "Tax Agency" category should be created in Chargebee. See the screenshot below for example:
The naming format of the Vendor:
<TAX JURISDICTION> = CALIFORNIA and <TAX_JURISDICTION_TYPE> = STATE" followed by "_Tax
Associate a tax account to a Vendor by setting it up under the Financial module of your NetSuite account.
3. Create Tax Codes
CB<TAX JURISDICTION><TAX JURISDICTION TYPE>@<RATE>
4. Create a Tax Group
A Tax Group is used to combine multiple Tax Codes.
To create a Tax Group in NetSuite,
Navigate to Accounting > Tax Group in your NetSuite account.
Chargebee creates the Tax Group in NetSuite for the US regions.
The naming format for Tax Group:
Chargebee sends the following fields:
The tax group is passed into the invoice line item of the "Tax Code" column :
For other countries, follow the steps below as part of the tax configuration:
The above setup is mandatory for Chargebee to send the tax information. It is recommended to have a NetSuite consultant for detailed configuration of the Tax module within NetSuite based on your business needs.