Chargebee can automatically send email notifications on your behalf to your customers for a number of events such as credit card expiration or a payment failure. You can configure the email notification settings under Settings › Email Notifications in the web interface.
Gmail will implement their DMARC policy in June, 2016. This means that emails triggered from any server other than gmail servers will be ignored. That is, your customers will not be able receive any email sent via servers that are not gmail servers. Learn more.
Here you can configure the sender's name, email address, subject prefix (if any), and BCC.
The sender's name and address can be configured at a global level under Settings › Email Notifications › Settings or separately for specific email notifications.
If you have customized any email notifications, you will need to update the "From" details for those notifications individually by editing those templates.
This is because updating the configuration only under Settings › Email Notifications › Settings will not update the sender's details for notifications that have been customized.
Notify new revenue to - Configuring an email address here will send the recipient the first invoice that is generated for each subscription. This email's subject line will have the prefix "[First Invoice]" in it. This email receipt will be sent to the recipient even if the Invoice Receipt email notification is turned off.
Configure the header, footer as well as enable the events that need to automatically notify your customers.
By default, all the notification events are disabled. You can enable the ones you need and also customize the templates.
If you've enabled the customer portal, these email notifications are automatically sent to your customers. These notifications cannot be turned off because they are required by your customers, but you can customize the templates.
Email notifications are automatically sent out to your customers when they:
An email is also sent to your customer, with a verification link, when you change their email address from your end.
You can easily customize the email templates by adding your content as well as using the mail merge fields that are available at the bottom. Simply copy and paste the fields and the data will be automatically populated when the email is sent out.
The templates can either be in plain text or in HTML format. If you need to enable HTML, simply click the HTML tab, and click Enable. Images can be uploaded and saved on your account, and can be used for any of the email templates that you compose. You can disable HTML at any time.
The HTML mode needs to be enabled for each email template individually. Enabling/Disabling an email template only affects the template that you currently have open.
Update Template is used to save the current changes you've made on the template.
Reset Template is used to undo the changes that you just made and goes back to the last changes that you saved on this template.
Restore Default is used to bring back the default system template.
Preview will show you how your email will look.
Disable HTML is used to disable HTML format for the particular template that you are currently working on.
Chargebee's reminder emails (like the two Subscription Ending and Trial Ending reminders) come with two additional Send Reminder fields:
Send Reminder (days): The first allows you to customize how many days prior to the renewal you would like to send the email.
Send Reminder (billing period): The second allows you to choose the billing period(s) (such as annual, quarterly and so on) for which you would like to send reminders for. Once a billing period is set, only customers with subscriptions that fit into it will receive the email reminder in question. This setting affords some flexibility when it comes to reminders; after all, a monthly billing period might not require a reminder email in the way that a yearly billing period might.
There are several fields that you can choose from for customizing your email template. Adding these fields will automatically fill in the data corresponding to that field.
If you want to automatically fill in the customer's first name (say, Johnny) in the subject line of a template, then you would simply copy the corresponding field from the list of mail merge fields and paste it in the subject line as follows:
The subject line of the email sent to the customer would read:
Only fields relevant to the particular event will be displayed. If you try to copy a field from another event's template and use it for an event that does not include that field, it will not display the data at all.
Email notifications can be sent out to your customers using either Chargebee's SMTP server or your own SMTP server.
When using Chargebee's SMTP server, email notifications are limited to 50 per day on the test site and 2000 on your live site. The notifications limit is reset every day at midnight UTC time. But if you are using your own SMTP server, these limits do not apply.
To configure the SMTP settings, go to Settings › Email Notifications › SMTP Settings.
There are 3 primary reasons why one would use their own SMTP server:
When you choose to use your own SMTP server, you will need to have information such as your service provider's host name, username and password, encryption type and the port number. You can get these configurations from your service provider. The email notification limit for your custom SMTP server is decided by your service provider.
Username in ‘SMTP Settings' and ‘From Address' given under Settings > Email Notifications > Settings should be the same.
When email notifications are sent out to your customers, they are archived in Chargebee for future reference. You can view all the emails sent out to your customers by going to Subscriptions › Email Logs.
You can search for emails using keywords and filters and also view and resend these emails.