Users and Roles

Navigate to Settings > Team Members to add, delete and modify users of your Chargebee account.

You can assign users different roles in your site. These roles define various job functions that outline the kind of access each user will have to your site.

In other words, a role allows a user particular functionality within your Chargebee site so that they can perform a task or set of tasks.

This article is for sites where Multi Business Entity (MBE) is not enabled. For MBE enabled sites refer to this section in MBE overview article.

Creating a New User

You can create and add users to your Chargebee site depending on your plan.

Note:

For pricing related information, check out Plans and Pricing page.
If you are in the Starter plan you will be able to add up to three users to your site.
Chargebee user-account password must be updated every 90 days, and the new password cannot match any of the last four passwords.

Click "Invite Members" to invite a user to use your site.

You need to specify what role you would like to assign the new user (and define the kind of access to the site you will be granting them) before you send out the invite.

The available user roles are:

Tech Support
Analyst
Sales Agent
Customer Support
Sales Manager
Finance Executive
Owner (automatically assigned to the creator of the site)

Each of these roles comes with certain restrictions to the Chargebee site. In case you would like to provide a user full access to your Chargebee site, choose the Provide Full Access option when sending out an invitation to the user to come aboard. Such users are called admins in Chargebee.

Chargebee provides the option to provide a user with the full access.

Note:

You can add custom roles to your Chargebee site. Click here to know more.

The user will receive an email notification along with a link to activate their account (or create one, if they have not signed up for Chargebee yet). Their account will remain in the Pending Invites list until they activate their account.

Once you have created users, you can (at any time) edit their profile to change their role. You can also assign a user more than one role. i.e a user can be both a finance executive as well as a customer support user and they will have access to the functionalities available for both user roles.

Note:

Users invited from the TEST site will not be able to access the LIVE site. You need to explicitly invite users from the LIVE site as well if you need to give them access to it.

Changing Account Ownership

Chargebee supports transferring ownership of the site. This means that the current owner of the site will be able to transfer ownership to another user, a permanent change that will reflect in both the TEST site and the LIVE site (even if the LIVE site has not been enabled yet).

After the ownership has been changed, the previous owner's role will then be restricted to that of an admin in the TEST and LIVE sites. If the LIVE site has not been enabled, the previous owner would become the admin for the TEST site, but not for the LIVE site.

The account ownership can be changed by the current owner of the site alone, by selecting the Make Owner option against each user listed on the Settings > Team Members page.

When the ownership has been successfully changed, an email notification will be sent to both the old as well as the new owners regarding the action.

Note:

The account ownership can be changed from both the TEST as well as LIVE sites.
Chargebee support is added to the TEST site by default and it cannot be made the site owner even if it is present in the list of users available.

Enforce User Authentication Policy

When you have multiple users, enforce a strict authentication policy to secure your site. Chargebee allows you to configure team-wise authentication settings.

To configure the same, log in to your Chargebee site as Admin and navigate to Settings > Security.

Use the following options to enforce your authentication policy:

Mandatory sign-in via Google account: You can make it mandatory for every user of your site to log in using the Google single sign-on. With this option, your users will not be able to access the site without authenticating themselves using their Google accounts. This option will also be helpful for secure access to your site when a team member transitions out of your organization, so do not have to remember and disable a user manually.
Mandatory sign-in via SAML: You can make it mandatory for every user of your site to log in using SAML. With this option, users can authenticate and login using your organization's Identity Provider.
Mandatory sign-in using a six-digit code (Two factor authentication): You can make it mandatory for every user of your site to log in using 2FA. With this option, users will be prompted for a unique six-digit code (valid once) every time they sign into the application.
You can make both sign-in methods mandatory by enabling both options in the settings. In this case, every user will have to authenticate using both, Google account and a six-digit code to access the site.

For a detailed review of the 2FA feature and the sign-up steps involved, check out our Two Factor Authentication (2FA) page.

Custom Roles

If the predefined roles in Chargebee don't grant the privileges you want to assign to a user, create a custom role. Each custom role can include one or more privileges that let users with that role perform specific tasks as required.

To add new Customized User Roles to your Chargebee account, contact support

You can create custom roles and define actions as per your requirement. You can configure privileges in the following modules:

Customers
Subscriptions (Invoices/ Credit Notes/ Orders/ Transactions/ Email Logs/ Events)
Product Catalog (Plans/ Addons/ Coupons)

Note:

Available only in selected plans. To know more, visit Plans and Pricing page.
Chargebee allows a maximum of 10 custom roles.
You cannot control access to the actions in the Settings. This is a work-in-progress item and will be released later.

The new customized user roles will be added along with Chargebee's predefined user roles. For example, in the image below two custom user roles have been created Custom Role 1 and Custom Role 2.

To assign a Customized User Role to a user, navigate to Settings > Team Members and assign the new Role created to the user.