Task management for hospitality businesses to run better sites - without paper & email.

How Chargebee helped Trail Reduce Time Spent on Subscription Management by 80%

And also significantly improved revenue collection process.

Scaling troubles

Manual billing

In their hypergrowth stage, manually managing ongoing subscriptions for Trail was error-prone. Setting up billing was a manual and messy process and a poor introduction to Trail

Revenue loss

Less time on quality onboarding and more time on collections. CS team spent ~20 Hrs/month on just billing.

After Chargebee

Reduced time spent on subscriptions by 80%

Trail cut down time spent managing subscriptions by about 80% using Chargebee

Success spends time on better onboarding

Trail now onboard customers faster and with focus on quality, with Chargebee

See how Chargebee is a trusted partner in 4500+ growth stories

The Problem

Trail’s workflow was heavily dependent on an outbound sales-driven model, requiring the customer success team to handle onboarding of customers and collections. The CS team was spending close to 20 hours/month on just billing operations - primarily on manually chasing customers to collect payment details after onboarding and still losing out on potential revenue.

Managing ongoing subscriptions and setting up billing was a completely manual and error-prone process. This led to a confusing experience for customers, leading to a poor introduction to an otherwise fantastic product.

The Solution

After evaluating other players in the space, Trail chose Chargebee as their preferred partner for subscription management and automated billing for:

  • the ability to automate subscription workflows and recover lost revenue,

  • an optimized billing experience, so more time could be spent on onboarding,

  • its support for payment gateways and methods such as GoCardless for direct debit,

  • it’s reputation in the market

The Pay-off

While most of Trail’s issues tied back to potentially losing out on a lot of revenue, Trail’s usage of Chargebee resulted in more than simply recovering lost revenue. They were able to:

  • Close a sale much faster. The checkout flow integrated the signup process and payment collection to reduce drop-offs

  • Get a complete view into different subscription states, with the ability to configure special deals or rates for different customers

  • Achieve visibility into accurate real-time business metrics that they care about. Before Chargebee, Trail had to work out the MRR details from their accounting system, which often wasn’t up-to-date. There was a significant difference in the expected revenue and actual revenue.

We implemented Chargebee at a point when we were experiencing massive growth and this (growth) wouldn't have been possible without Chargebee.

Nick Allen, Product Manager, Trail

Tech Stack


GoCardless, Stripe, Xero

Sales & Marketing



Zapier, Chargebee




Intercom, Slack

Flexibility around subscription types is probably the biggest win — being able to view all our subscriptions in one place and learning the absolutely everything in the subscriptions trail. Chargebee cut down time spent managing subscriptions by about 80% compared to our previous process.
Nick Allen, Product Manager, Trail